How to Create an Invoice
A clear invoice helps clients understand what they owe, when it is due, and what work was completed.
Invoice checklist
- Your business name and contact information.
- Client name and contact information.
- Invoice number, invoice date, and due date.
- Line items with description, quantity, rate, and amount.
- Subtotal, discounts, tax, and total due.
- Payment terms, payment instructions, and notes.
Keep descriptions specific
Line items should be clear enough that the client can match the invoice to the project, deliverable, or agreed scope.
Use the generator
Use the Invoice Generator to create a simple invoice preview you can print or download as HTML.
FAQ
What should an invoice include?
Include business details, client details, invoice number, dates, line items, totals, payment terms, and notes.
Do invoices need invoice numbers?
Invoice numbers help both sides track payments, records, and follow-up questions.
Can I create an invoice without accounting software?
Yes. A simple invoice can be created manually, but accounting software may help when volume or compliance needs grow.